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#HOW TO CREATE RULES IN OUTLOOK 2016 THAT DELETE EMAILS HOW TO#
#HOW TO CREATE RULES IN OUTLOOK 2016 THAT DELETE EMAILS PDF#

Select the Deleted Items folder (see #1 first).

If you understand the feature, it’s safe to use. That means if someone in that conversation sends a message only to you, you will never see it. This feature removes the current conversation and all subsequent messages in that conversation to the Deleted Items folders. The Ignore feature lets you opt out of a busy conversation that doesn’t apply to you, but be careful. Figure A Disable these distracting features. Trying to work with those constant interruptions is madness.

Uncheck the Play A Sound and the Display A Desktop Alert options in the Message Arrival section ( Figure A). To disable this feature, click the File tab, choose Options in the left pane, and then choose Mail. If you stop what you’re doing to check for that important message you’re waiting on, your productivity goes down quickly. It will distract you every time new mail arrives. That’s why I recommend that you disable the Desktop Alert. Most of us (all of us, if we’re honest) can’t do two things at the same time and be good at both. SEE: 50 time-saving tips to speed your work in Microsoft Office (free TechRepublic PDF) 2: Leave Desktop Alert enabled Move messages to a temporary holding folder for awhile if you like, but don’t depend on the Deleted Items folder. Trying to retrieve an email from that folder is similar to trying to retrieve the Christmas present you accidentally threw out with the wrapping paper, after the garbage truck has left the neighborhood. If you’re part of a large organization with IT support, someone probably deletes the contents of that folder regularly, and without your knowledge. The Deleted Items folder stores emails that you won’t refer to again. 1: Use the Deleted Items folder as storage

#HOW TO CREATE RULES IN OUTLOOK 2016 THAT DELETE EMAILS PDF#

Note: This article is also available in the free PDF 30 things you should never do in Microsoft Office. Some will apply to the browser edition and some won’t. I’m using Outlook 2016 (desktop), but you can apply these items to earlier versions.

#HOW TO CREATE RULES IN OUTLOOK 2016 THAT DELETE EMAILS HOW TO#

How to insert absolute and relative hyperlinks in a Microsoft Word document How to return first and last times from timestamps in Microsoft Excel Master Microsoft Office with this accredited training So in this article, I’ll share a few ways to keep Outlook in line that you might not think of yourself. After all these years, most of us know we shouldn’t write in all uppercase letters and it’s a good idea to use spell check. But in practice, we often find Outlook difficult to handle and we make mistakes. We want to love Outlook the potential is fabulous. Outlook is the errant child of the Office set–and all that power can often yield a mess.

For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. But you can at least minimize problems by avoiding these common missteps. If Outlook gives you heartburn, you're not alone.